Job Description

Job Description:

• Monitor the day-to-day operation of graduate programs and addresses student concerns as they develop.

• Manage admissions processes.

• Facilitate activities related to admissions.

• Respond to prospective student inquiries throughout the year.

• Work with faculty leadership on program academic policies and curriculum requirements.

• Manage fellowship support for all PhD students.

• Report annual funding projections and final or updated funding sources to Biological Sciences Divisionâ™s (BSD) Dean of Studentâ™s Office.

• Submit quarterly funding reports to the BSD Dean of Studentâ™s Office.

• Submit graduate student aid for Master of Science in Public Health Sciences for Clinical Professionals (MSCP) Program students quarterly to the Office of Masterâ™s Education.

• Manage program finances from monthly reporting to the preparation and submission of the annual budget.

• Process student reimbursements for conferences, posters, memberships, and various other expenses related to the studentâ™s research.

• Organize and coordinate events such as new student orientation, new student welcome reception, program retreat, student-faculty workshops, student-invited speaker seminars, peer-mentoring meetings.

• Manage quarterly registration process.Ensure students are registered for the correct and appropriate number of courses.Register students directly, in cases where students are unable to process their registrations or add/drop themselves.

• Track student progress and certify program and divisional requirements are met, maintaining records of the academic progress of students.

• Facilitate evaluations of PhD students every year.

• Maintain program website.

• Maintain listserves for students.

• Track outcomes of program alumni.

• Organize annual course listing, submit catalog updates and quarterly schedule of classes, reserve rooms, and assist faculty with Teaching Assistant and or Grader assignments.

• Attends bi-weekly meetings with Program Director and Associate Dean for Graduate Affairs.

• Solves problems in areas such as academic and administrative policy, student admissions, curriculum research and development, and budget development. Advises various campus-wide and program committees in various aspects of student life.

• Recommends process improvements for programs that relate to critical student-life improvement, including emergency management, accommodations for students with disabilities, and/or the administration of health care services and programs for students.

• Performs other related work as needed.

Preferred Qualifications

Education:

• Bachelorâ™s degree or graduate degree in a biomedical or social science field.
   

Experience:

• Administrative experience in an academic setting.

Technical Skills or Knowledge:

• Strong computer skills including use of Word, Excel and PowerPoint.

Preferred Competencies

• Highly organized, timely, and responsive.

• Strong and effective oral and written communication skills.

• Excellent interpersonal skills. 

• Ability to handle sensitive and confidential situations and information with absolute discretion. 

• Ability to maintain calm and courteous demeanor and to work productively among different parties working under deadlines. 

• Considerable skill in working both independently and as a team member. 

• Ability to take initiative and organize and complete projects with minimal supervision.

• Willingness and ability to work some evenings and weekends.

• Ability to empathize and communicate with students and faculty, engaging diverse audiences professionally and supportively.

• Ability to identify, address, and help resolve student issues with academic progress, collaborating as needed with program leadership.

• Analytical and data presentation skills.

Application Documents

• Resume/CV (required)

• Cover Letter (preferred)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

About University of Chicago (UC)

One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.

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