Job Description

Responsibilities arrow_right

• Expense Reporting:
• Prepare and submit expense reports for the SVP. 
• Calendar Management:
• Manage the SVP's calendar and schedule meetings. 
• Request travel arrangements from Travel Inc for the SVP. 
• Internal company system (SORT) Administration:
• Add new users to the SORT system. 
• Create Excel and PowerPoint reports, including 2-page summaries. 
• Review and manage inactive users within SORT. 
• Generate and manage reports from the SORT system. 
• Office Supplies, Facilities and Orders:
• Manage supply orders and business card orders. 
• Review and manage facilities inquiries and requests for Plymouth, MI building.
• Coordinate facilities tours to the Plymouth building team.
• Meeting and Event Coordination:
• Set up meetings and lunches for various events including Material Congress, Innovation Fair US, DFSS training, and Leadership Workshops. 
• Coordinate team-building events for the SVP. 
• Onboarding:
• Assist with new hire setup and onboarding processes. 
• Team and Office Management:
• Track vacations for the SVP team. 
• Manage office space seating arrangements. 
• Update SORT for alignment meetings and project reviews. 
• Manage miscellaneous administrative tasks including visual 5S items. 
• Administrative Support:
• Process Adobe Signature requests. 
• Prepare and analyze metrics reports. 
• Manage billing and monthly capacity reports. 
• Track Testing project hours from project leaders. 
• Record SORT time from capacity reports. 
• Mail and Communication:
• Sort and distribute incoming mail. 
• Send out relevant communications and updates. 
• Project Support:
• Assist with projects assigned by VP’s, including technology roadmap updates, Bridge/BI system updates, and consolidating whiteboard items from meetings. 
• Update calendars with holidays for the US, Germany, and Malaysia. 
• Prepare PowerPoint documents for SORT training sessions. 
• Additional Responsibilities:
• Facilitate resolution on customer topics between FST departments
• Occasional travel may be required.
• All other duties as required.

Qualifications arrow_right

• Minimum Qualifications : Associate degree (various disciplines) or 5+ years comparable experience.
• 3-5+ years’ experience interfacing with Senior and C Suite Level Executives.
• Strong verbal and written communication skills in English is required. 
• Intermediate to advanced Microsoft Excel skills including Pivot Tables, Name Manager, VLOOKUP, Index, and basic VBA to support creating reports.
• Advanced Microsoft WORD skills.
• Strong organizational skills with a high attention to detail.
• Ability to travel domestically or internationally to host events as required (10%).
• Communication & Collaboration: Communicates clearly and concisely, while engaging proactively with colleagues at all levels of the organization.
• Value for Customers: Anticipates, understands and meets internal/external customers’ needs and expectations. Develops solutions based on a customer centric approach.
• Innovation: Drives and supports innovative ideas, while taking informed risks to seek and develop new or improved solutions.
• Drive & Execution: Proactively identifies what needs to be done and takes action. Explores new ways and pursues new opportunities. 

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